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SaaS Cost Calculator: What Your Team Will Really Pay
Per-seat prices look small until you multiply them. Pick a category, enter how many people need an account, and see what each tool costs per month and per year on its entry paid plan, with seat minimums applied. Every price links to the official pricing page it came from.
| Tool | Plan | Per month | Per year | Free plan |
|---|
Entry paid plan, list price, no discounts or taxes. € prices are shown as listed and not converted. Prices checked October 29, 2026.
How the calculator works
For each tool we take the per-user price of its cheapest paid plan, exactly as it appears in our pricing guides, and multiply it by your number of users. When a vendor bills a minimum number of seats (monday.com and monday CRM bill at least 3), the calculator charges that minimum, because that is what your invoice will show.
- Annual vs monthly: most vendors show their lowest price for annual billing. The billing column tells you which price you are looking at; monthly billing costs more, sometimes much more (HubSpot Starter is $7 annual vs $20 monthly).
- Currency: tools priced in euros are shown in euros, not converted, so you see the number on the vendor's page.
- Free plans: listed separately. A free plan can be enough for very small teams, so check the limits before you pay.
What the calculator does not include
Real software bills often grow past the entry plan. Add-ons, automation limits, storage, contact-based pricing and taxes are not counted here. Read the pricing guide for each tool before you commit; each one lists the limits that push teams onto a higher plan.
Where the prices come from
Every number comes from the same dataset as our pricing pages, checked on the vendors' official pricing pages on October 29, 2026. See how we test for our method. If a price has changed, tell us and we will update it.