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Last updated: October 29, 2026
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Asana vs Notion (2027): Prices, Free Plans and Which One to Pick
Choose Asana if your team runs projects with owners, deadlines and dependencies: it's free for up to 2 users, and Starter costs $10.99 per user per month on annual billing ($13.49 monthly) with timelines, unlimited automations and reporting dashboards. Choose Notion if your team mainly needs documents, a wiki and flexible databases: it's free for individuals, and Plus costs $10 per seat per month, with up to 20% off on yearly billing. They cost almost the same; they solve different problems.
- Asana: Personal free for 2 users; Starter $10.99/user (annual), $13.49 monthly; Advanced $24.99 (annual), $30.49 monthly.
- Notion: Free (unlimited blocks for one person; limited for 2+ members, 5 MB uploads, 7-day history, 10 guests); Plus $10/seat; Business $20/seat (monthly prices); yearly saves up to 20%.
- 10 users: Asana Starter $109.90/month vs Notion Plus $100/month (monthly price).
- Asana Starter includes unlimited automations and unlimited free guests.
- Notion AI features, dashboards and agents use Notion credits.
Asana vs Notion at a glance
| Asana | Notion | |
|---|---|---|
| Core idea | Work management: tasks, projects, goals | Connected workspace: docs, wikis, databases |
| Free plan | Up to 2 users | Unlimited for individuals; limited for teams |
| Entry paid plan | Starter $10.99/user (annual) | Plus $10/seat (monthly price) |
| Next tier | Advanced $24.99/user | Business $20/seat |
| Strength | Accountability, timelines, reporting | Documentation, flexibility, knowledge |
| Best for | Teams delivering projects on deadlines | Teams writing, planning and documenting |
Pricing compared
Free plans
Asana's free plan covers up to 2 users with unlimited tasks and projects, list, board and calendar views. Notion's free plan is unlimited for one person but limited for workspaces with 2 or more members, with 5 MB file uploads and 7-day page history. For a pair, Asana's free plan is more usable; for one person, Notion's.
Paid plans
Asana Starter costs $10.99 per user on annual billing. Notion Plus costs $10 per seat at its monthly price, about $8 with the up-to-20% yearly discount. The prices are close enough that features should decide.
Upper tiers
Asana Advanced ($24.99) adds portfolios, goals, resource management, approvals and proofing. Notion Business ($20) adds features for larger organizations.
What a real team pays per month
| Users | Asana Starter (annual) | Asana Advanced (annual) | Notion Plus (monthly price) | Notion Business (monthly price) |
|---|---|---|---|---|
| 2 | $0 (Free) or $21.98 | $49.98 | $20 | $40 |
| 5 | $54.95 | $124.95 | $50 | $100 |
| 10 | $109.90 | $249.90 | $100 | $200 |
| 25 | $274.75 | $624.75 | $250 | $500 |
3-year cost for a growing team
A team of 5 that doubles each year:
| Year (users) | Asana Starter (annual) | Notion Plus (monthly price) | Notion Plus (yearly, up to 20% off) |
|---|---|---|---|
| Year 1 (5) | $659.40 | $600 | from $480 |
| Year 2 (10) | $1,318.80 | $1,200 | from $960 |
| Year 3 (20) | $2,637.60 | $2,400 | from $1,920 |
| Total | $4,615.80 | $4,200 | from $3,360 |
Notion is slightly cheaper, especially on yearly billing. The gap is small compared with the cost of choosing a tool your team won't use.
How each tool organizes work
Asana is built around tasks: each has one assignee, a due date and a project, and can depend on other tasks. Teams see the same work as a list, board, calendar or timeline, and managers follow progress with dashboards, status updates and, on Advanced, goals and portfolios. Its strength is accountability: everyone knows who does what by when.
Notion is built around pages: any page can hold text, images, embeds and databases. Databases can be shown as tables, boards, calendars or timelines, and pages link to each other to form a wiki. Its strength is flexibility: you design the system you want, from a company handbook to a content calendar.
Features that decide the choice
| If you need… | Better choice | Why |
|---|---|---|
| Clear ownership and deadlines across projects | Asana | Task-first design |
| Timelines and dependencies | Asana | Included on Starter |
| Unlimited automations at entry price | Asana | Starter includes them |
| A company wiki and documentation | Notion | Docs-first design |
| Meeting notes, specs and plans in one place | Notion | Pages and databases |
| Free for one person | Notion | Unlimited blocks for individuals |
| Free for two people | Asana | Personal plan for 2 users |
Using Asana and Notion together
Many teams use both: Notion for knowledge (handbooks, specs, meeting notes) and Asana for execution (tasks, deadlines, launches). Link Notion pages in Asana tasks, or embed Asana projects in Notion. Before paying for both, try running everything in one for a month; if the team keeps reaching for the other tool, both may be justified.
Three real-world scenarios
A 6-person marketing team running campaigns
Launches with deadlines, approvals and handoffs: Asana Starter at $65.94 a month gives timelines, automations and dashboards. Keep campaign briefs in Asana task descriptions or in Notion if the team writes long documents.
A 12-person startup building its handbook and product specs
Onboarding docs, policies, product specs and a light roadmap: Notion Plus at $120 a month (monthly price) is the natural fit.
A 30-person company aligning teams on goals
Asana Advanced ($749.70 a month) connects daily tasks to company goals and portfolios; Notion would require building that structure by hand.
Try Asana free → Free for 2 users, no credit card · Affiliate link
Hidden costs to watch
- Asana's 2-user free limit: the third user triggers a paid plan.
- Notion's team limits on Free: limited blocks for 2+ members.
- Notion credits for AI, dashboards and agents.
- Paying for two tools when one would do.
- Monthly billing: about 19% more on Asana; up to 20% more on Notion.
Alternatives worth comparing
| Tool | Entry price (annual) | Why consider it |
|---|---|---|
| ClickUp | Core $9/user | Tasks and docs in one tool |
| monday.com | Basic $9/seat (3-seat minimum) | Visual custom workflows |
| Airtable | Team $20/editor | Relational databases |
See Asana pricing, Notion pricing, ClickUp vs Notion, Airtable vs Notion and Asana vs monday.com.
How to choose in 5 steps
- Decide the main job: delivering projects, or capturing knowledge.
- Count users and check which free plan fits.
- List must-haves: timelines, automations and dashboards, or docs and wikis.
- Run one real project in Asana and write one real wiki section in Notion.
- Pick one system of record, then decide whether you need the other.
Terms explained
- Task: a unit of work with an owner and due date (Asana).
- Portfolio: a view of several projects (Asana Advanced).
- Block: a piece of content on a Notion page.
- Database: a structured collection of Notion pages with properties.
- System of record: the tool your team treats as the source of truth.
Our verdict
Asana is the better choice for project delivery: Starter at $10.99 per user includes timelines, unlimited automations and dashboards, with clear ownership of every task. Notion is the better choice for documentation and flexible planning, at $10 per seat or less on yearly billing. If your team's main problem is missed deadlines, choose Asana; if it's scattered knowledge, choose Notion.
How we compiled this page
We compared Asana's and Notion's official pricing pages on October 29, 2026. Asana prices use annual billing; Notion prices are monthly prices, with up to 20% off yearly.
FAQ
Is Notion cheaper than Asana?
Slightly: Notion Plus costs $10 per seat (monthly price) versus $10.99 for Asana Starter on annual billing. On yearly billing, Notion can cost about $8.
Can Notion replace Asana?
For light task tracking, yes. For deadlines, dependencies, timelines and reporting across many projects, Asana is stronger.
Can Asana replace Notion?
Asana isn't designed as a wiki. Teams with lots of documentation usually keep Notion or another docs tool.
Which has a better free plan?
Asana for two people; Notion for one person.
Should I use Asana and Notion together?
Many teams do: Notion for knowledge, Asana for execution. Start with one and add the other only if needed.
Which is easier to learn?
Both are approachable. Asana is quicker for task management; Notion takes longer if you design complex databases.
Which is better for startups?
Notion for early documentation and planning; Asana once the team needs clear ownership and deadlines across projects.
Sources
asana.com/pricing and notion.com/pricing, checked October 29, 2026.
Related
- Asana Pricing 2027: Plans, Real Costs & Free Limit
- ClickUp vs Asana (2027): Prices, Limits & Verdict
- Notion Pricing 2027: Free vs Plus vs Business Explained
- Airtable vs Notion (2027): Prices, Limits & Which to Choose
- Asana vs monday.com (2027): Prices, Limits & Which to Pick